Meeting Template
Start every project with the same conversation
Objectives, scope, roles, timeline, risks, communication plan. The six things every project team needs to align on before work begins.
Most project failures aren't technical failures. They're alignment failures — someone had a different understanding of scope, or didn't know who owned a decision, or assumed a timeline that was never actually agreed to. A structured kickoff meeting is the one opportunity to surface those gaps before they become problems. The same agenda every time means nothing falls through the first conversation — which is the one that sets the trajectory for everything that follows.
What gets skipped when kickoffs don't have structure
In an unstructured kickoff, the conversation gravitates toward what's exciting — the objectives, the deliverables, the vision. What gets skipped is everything harder to discuss: who's actually accountable when something goes wrong, what's explicitly out of scope, what the risks are and how you'll handle them, how decisions will get made. Six weeks into the project, those gaps surface as conflict. The kickoff is the cheapest moment to resolve them. Thunder Kitty's project kickoff template structures the conversation so nothing important gets skipped in the enthusiasm of a project's first meeting.
What a project kickoff looks like with Thunder Kitty
Before the meeting
Load the project kickoff template. Seven items: objectives and success criteria, scope and deliverables, roles and responsibilities, timeline, risks and assumptions, communication plan, and next steps with owners. Add anything project-specific. The agenda is ready before the first person joins.
During the meeting
Hit record. Thunder Kitty transcribes in real time on your Mac. The agenda panel tracks which items have been covered. Real-time tracking means you'll know if you're twenty minutes in and haven't touched risks and assumptions — while there's still time to get there before the meeting ends.
After the meeting
Each agenda item gets its own AI summary generated on your Mac — what was decided on scope, who owns what, what risks were identified, what the communication cadence will be. Share the summary with stakeholders who weren't in the room. The kickoff record is a plain Markdown file you own and can reference for the life of the project.
The section that always gets cut
Risks and assumptions is the agenda item that most kickoffs never reach. The conversation runs long on objectives and scope, time runs out, and everyone leaves having skipped the most important discussion. Thunder Kitty tracks your kickoff agenda in real time. If you're running short and risks haven't been covered, you'll see it while you can still adjust. Post-meeting, each section gets its own AI summary — so the decisions made in the kickoff are captured in structured, searchable form from day one of the project.
Common questions
Can I customize these templates in Thunder Kitty?
Yes. Every template is a starting point, not a locked format. Add agenda items, remove ones that don’t fit, reorder them, rename them. The agenda is yours.
Can I create my own meeting templates from scratch?
Yes. Open a new note and write whatever agenda structure works for your meeting type. Save it as a template and reuse it. You’re not limited to the built-in frameworks.
Does the AI summary follow the template structure?
Yes — that’s the point. After the meeting, Thunder Kitty generates a summary for each agenda item individually: what was discussed, what was decided, what’s still open. You get a structured record of the meeting, not a single paragraph summary of the whole thing.
Do templates require internet to load or use?
No. Templates are built into the app. Loading a template, tracking agenda items during a call, and generating the post-meeting summary all happen locally on your Mac.
What’s covered in the project kickoff template?
The default template includes: project goals and success metrics, stakeholder roles and responsibilities, scope definition and explicit out-of-scope items, key milestones and timeline, decisions that need to be made in this meeting, and an open questions log to track what’s unresolved coming out of the kickoff.
Can I use this template for client kickoffs, not just internal ones?
Yes. The agenda structure works for both. Add or remove items based on what the relationship and project need — external clients often warrant more time on scope and success metrics; internal kickoffs might go deeper on roles and process.
Does Thunder Kitty capture action items from the kickoff automatically?
The per-item summary will capture what was discussed for each agenda topic, including any action items that came up in context. There’s no automatic task extraction to a project management tool — you take the summary and decide what gets logged where.
Can I share the kickoff notes with the full project team?
Yes. Your notes are a Markdown file. Share it over email, Slack, Notion, Confluence — wherever your team works. Copy the text, attach the file, or paste the content directly. There’s no built-in team distribution.
Try it free for 7 days.
Use the same kickoff template for every project. Consistent structure means consistent alignment — and a searchable record of what every team agreed to.
Download for macOS